Following our objectives to provide educational information and useful tools for users
involved in temporary event infrastructure, we are pleased to offer the following documents:
The “Practice Guide for the Planning, Procurement and Delivery of Temporary Infrastructure for Major Events” is conceived as an inclusive publication for event organisers, building authorities and governmental bodies involved in event infrastructure.
It is an encyclopaedic reference, written by recognised industry experts and structured
in such a way as to facilitate various modes of use.
Part I General Information is
divided into the main sections Planning, Procurement and Delivery. This 200 page document provides a narrative explaining the activities and procedures in chronological order, to facilitate a
general understanding about overlays for large events. The writers describe and illustrate the relevant strategies, principles, methods, procedures and other information to guide the reader step
by step through the delivery process; i.e. from Planning, through Procurement to Delivery of the event overlay works.
Part I can be ordered in two different formats:
Part II Technical Information - includes the main sections Products, Services and Regulatory Framework. This part contains a comprehensive set of technical information to complement to the General Information provided in Part I. It introduces and illustrates the products, ie. material and equipment, as well as the scope of services offered by the event suppliers industry. Furthermore it deals with the technical compliance and explains the regulatory framework using case studies. This part deals with all temporary works categories and technical services used by organisers of large events.
Part II can be ordered in two different formats:
We offer you a preview of the Practice Guide Part I:
We offer you also a preview of the Practice Guide Part II:
The Sustainability Guide is for Event Suppliers wishing to improve their environmental, social and economic performanceand for all other stakeholders in the event industry who wish to better understand the efforts of teh suppliers industry.
Written in 2022 by subject-matter experts, the Guide encourages event suppliers to take on responsibility and develop a consistent sustainability strategy for their business.
It is structured in two parts: The narrative part with Chapters 1-6 and the technical part with Annexes A - C.
In the narrative, readers will find a thematic introduction followed by a discussion around ‘getting started’ recognising that the first step is very often the most difficult. The narrative continues, providing advice on defining and developing a strategy, action planning, and reporting and communication. Throughout the chapters of the narrative, readers will find many references to specific information available in the annexes, or will find practical recommendations highlighted in boxes in the same chapter.
In the technical part, readers will find checklists, templates, reference documentation, methodologies or other tools to support the implementation of the process. Annex A includes some useful checklists and templates and in Annex B, the Guide groups all relevant normative documents on sustainability for the event sector and defines terminologies. In Annex C sets out some key information about the ISO 20121 Standard and how to use it.
Finally, the reader finds a Glossary at the back of the Guide to aid understanding of the key terms and abbreviations used throughout.
The Sustainability Guide is available free of charge by writing an email to email@example.com to request a copy. Members will find a copy in the register "Sustainability Guide" in the login area.
AGES developed contract templates which are designed for rental services for large
international projects requiring temporary event infrastructure.
The templates address all industry specific aspects and provide a clear and fair share of responsibilities and obligations for the buyer and the seller. All relevant project specific information can be incorporated in the relevant annexes. The templates form a good basis for both parties to negotiate a suitable, project specific contract.
The contract templates here below are available free of charge for members, organizers of large events as well as building authorities dealing the temporary infrastructure. The PDF formats available are:
The template address all industry specific aspects and provide a clear and fair share of responsibilities and obligations for the buyer and the seller.
The template contain:
We offer you a preview of both templates:
Your attention is drawn in particular to clause 11, which relates to the supply of products containing digital content and the restrictions governing their use. Such products like PDF's, represent a personalised, non-transferable, non-exclusive license to use the content. Reproduction or transmission is prohibited.
In case you have any questions, feel free to contact us: firstname.lastname@example.org.